Syncing Redtail

How to integrate your Redtail contacts with your FMG account

Syncing Redtail

To sync your Redtail contacts with your FMG account:

  1. In your FMG admin, navigate to Contacts > Manage Contacts in the navigation pane on the left side of your dashboard:


  2. Click "Sync Redtail CRM" under Import Your Contacts:


  3. Log into your Redtail account. This one-time authentication process allows us to sync with Redtail successfully.


  4. Select your sync settings in the "Redtail CRM Synchronization" modal:


    1. What Would You Like To Sync From Redtail CRM?: You can choose which of your contacts from Redtail to add to FMG. Choose to either sync all of your contacts or only specified tags.

    2. Sync Frequency: To update your contacts automatically at the end of each day (recommended), enable automatic syncing by checking the box in this section. If you choose not to enable automatic syncing, you can start an on-demand sync anytime from your Contacts page.*


      *After your initial integration, you may update your contacts sync method on-demand. To do this, navigate to Contacts > Manage Contacts in your admin. To update your Redtail contacts on-demand, you can click "Update Contacts":

    3. Sync FMG Activity: Check the box in this section if you'd like FMG to write an activity note to Redtail each time:

      • A website form is completed

      • An email is sent

      • Someone opts out of your emails

During the syncing process, all your contacts in your admin will be replaced with your Redtail contacts. If you have any contacts in FMG that are not in Redtail, export your FMG contacts and add them to Redtail before syncing.



Updating Your Sync Settings

To update your sync settings after your initial integration:

  1. Navigate to Contacts > Manage Contacts in your admin:


  2. Select the arrow dropdown next to "Update Contacts" and select "Update current settings.":


  3. You can then update the contact settings in the "Redtail CRM Synchronization" modal:

Field Mapping

Here is how Redtail contact fields map to an FMG contact:

Redtail Field

FMG Field

First Name

First Name

Last Name

Last Name

Email marked as Primary

Email Address

Street Address

Address 1

Secondary Address

Address 2







Phone marked as Primary

Phone Number





Marital Status

Marital Status

Client Since

Client Anniversary



Contact Limits

Contact Integration is limited to 30,000 contacts and/or 1,000 groups in your Redtail database, regardless of how many are selected to sync. Attempts to sync databases over this size limit will fail.


Additional Troubleshooting

Are you not seeing a new tagged group you created in Redtail? You may need to manually sync your Redtail or update sync settings to include the group you've created. To update your sync settings:


  2. On the Contacts page, you can update your sync settings:

    • If you are syncing "All Contacts/Groups," click the "Update Contacts" button. Your new group will be added to your group list after the sync.

    • If you are syncing "Just Specific Groups," click on the dropdown arrow on "Update Contacts" and select "Update current settings."


  3. Next, you will see the "Redtail CRM Synchronization" modal. Under the "Just Specific Groups" tab, select the tag group name you've created in Redtail:


  4. Hit "Save," and a new Redtail sync will begin. Your new group will be added to your group list after the sync.